Terms & Conditions

Article 1 - The Company and Customer

The company AirLanda-Football is the person's organising events on behalf of the customer, hereinafter referred to as The Organisation. 

The Customer is the person’s or organisation that has agreed to purchase the AirLanda-Football product hereinafter referred to as The Customer

Article 2 – The Formation of the Contract

2.1 The agreement between the Organisation and the Customer for the provisions of Services is subject to the Terms and Conditions as mentioned below. Any changes made to the Terms and Conditions should be made in writing, by the Organisation or Cutomer prior to signing of an agreement.

2.2 No quotation by the Organisation shall constitute as an agreed offer.

2.3 A contract shall be created only when the Organisation, through a director, has accepted either in writing or orally (subsequently confirmed in writing) an offer from the Customer to purchase the Services. Such acceptance shall there upon create a legally binding contract governed by these Terms and Conditions.

2.4 For the duration of the agreement to purchase the Organisation's  services the Organisation’s Terms and Conditions should constitute as binding.

2.5 Any Booking Form sent by any Customer to the Organisation and accepted by the Organisation  shall not constitute an acceptance of any Terms and Conditions contained in the booking form. If a Customer requires any changes, they should ask for these to be confirmed in writing.

2.6 Where any Customer fills out successive Booking Forms for various tournaments, which are accepted by the Organisation  the delivery of the Services by the Organisation  in each separate case shall be treated as a separate and legally binding contract, in each case on these Terms and Conditions.

Article 3 - Confidentiality

This Agreement and the incentives provided to Organisation  are confidential information. Except as required by law, no party shall disclose the existence or Terms and Conditions of this Agreement to any person (other than Agents whenever applicable) without the other parties’ prior written consent. Organisation  represents and warrants that a written confidentiality agreement exists between Organisation and Customer.

Article 4 – Term and Termination

This Agreement shall take effect when signed by the duly authorised representatives of the Customer and the Organisation .

Any Party may terminate forthwith this Agreement: (i) with or without cause, on 30-days prior written notice to the other Parties or (ii) immediately upon written notice, if any other Party is in material breach of this Agreement.

Article 5 – Alterations

The Organisation  reserves the right to alter or vary the displayed Terms and Conditions from time to time by giving written notice of such alteration or variation to the Customer. In the event of any material alteration or variation, the Customer shall have the right to terminate the contract in question by written notice, without penalty, before any such alteration or variation becomes effective.

Any changes made to the provision of services have to be made in writing and agreed by the Organisation and the Customer. The Organisation  will not be liable for any loss resulting from any such changes. The Organisation  will take all reasonable steps to advise the Customer of any such impending changes in the provision of Services. In the event of any material change to the Services, the Customer shall have the right to terminate the contract in question by written notice, without penalty, before any such change becomes effective.

Article 6 - Litigation

Should any dispute arise between the Organisation  and the Customer related to the interpretation or application of the Agreement, the parties shall in the first place endeavor to settle in good faith such a dispute by means of direct negotiation.

This Agreement shall be interpreted, construed and enforced in accordance with the laws of United Kingdom applicable to agreements fully made and performed therein, without regard to its choice of law principles to the contrary.

Article 7 – Price

Prices given by the Organisation  in any price lists or advertising material or quoted orally or on the Organisation’s website are intended only as a guide, unless otherwise stated, all prices quoted are exclusive of Value Added Tax.

All prices quoted are based on the cost to the Organisation of supplying the agreed Services to the Customer. If between the date of signing of the Booking Form and the date of delivery of the Services such costs vary because of a significant variation in exchange rates applied to that particular booking, the price payable may be subject to amendment (upwards or downwards). In the event of any material amendment the Customer may terminate the contract by written notice without penalty (before any such amendment becomes effective). No price increase or decrease will be made less than 30 days prior to the stipulated departure date and variations of less than 5% shall not be eligible to be included in any price revision.

Prices do not include flights, holiday or other insurance, transfers to and from the relevant airport(s) or taxes. It is the Customer’s responsibility to arrange and pay for such matters.

A listing of services within the price will be provided by the Organisation  to the Customer, this may vary depending on the Customers requirements.

Article 8 – Cancellation

The Organisation or Customer may cancel a booking prior to the relevant service bought where:

8.1 The Organisation  becomes insolvent;

8.2 Information comes to the Organisation’s attention about a Customer’s or Group’s past behavior which gives the Organisation  reasonable grounds to believe that the booking, or any individual associated with it, or the purpose of the booking, might damage the Organisation’s reputation and/or have a negative effect on the sporting ethos of the Organisation.

The Organisation will refund to the Customer all advance payments (except deposits) made by the Customer. Where the Organisation  cancels under Clause 8.2.

8.3 A reduction in the Team/Group numbers from the original booking makes their participation impractical.

The Organisation  reserves the right to cancel the sports tournament component of the package where for reasons beyond the control of the Organisation or any Director of the Organisation  where:

8.4. It cannot organize the tournament or the proposed venue for the tournament is unavailable, in such circumstances the Organisation  will refund the full amount back to the Customer

8.5 The number of participant’s falls below the minimum level required

8.6 There are adverse weather conditions.

Where the Organisation cancels the sports tournament component of the package for the reasons stated in Clause 8.1 – 8.6 above, but where the accommodation component of the package remains unaffected, the Organisation  will pay appropriate compensation to the Customer.

In the event of cancellation of a tournament or cancellation of a Team Group/Customer booking, the Organisation  will not be liable for any expenses incurred by the Customer or Team Group in relation to travel and insurance in connection with the relevant tournament.

Where the tournament has commenced but has to be abandoned for the reasons stated below, the Organisation  will not reimburse the Customer or Team Group for any price paid.

The Organisation can, exercising its discretion, abandon a tournament once it has commenced under the following circumstances:

(i) Where one of the participants sustains a serious injury.

(ii) Where the Organisation has reasonable grounds to believe that one or more of the Team Groups participating in the tournament are not playing in the spirit intended and whose actions might subsequently damage the Organisation's reputation; or

(iii) Any other grounds the Organisation considers reasonable.

The Organisation  will reimburse when the following:

(i) Cancellation more than eight weeks prior to tournament date – loss of Deposit; and

(ii) Cancellation less than eight weeks prior to tournament date – 100% of the full price paid or to be paid (as the case may be). No refunds will be made in respect of individuals who are unable to come on the tour for any reason.

Article 9 - Payment

Unless otherwise agreed in writing by the Organisation, the Customer must pay a deposit twelve weeks in advance per Team Group member (the "Deposit") when making a Booking with the Organisation. The outstanding balance on the full purchase price ("the Price") is due to be paid eight weeks prior to the date of the tour and must be paid within fourteen days of receipt of an invoice from the Organisation. If the Price is not paid in full by that date, the Organisation may at its option (a) suspend the Customer from participating in the relevant tournament, or (b) extend the date for payment of the Price for an additional five Business Days. Where the full purchase Price is not received by the specified date, the Organisation rserves the right to keep the Deposit, which will not be refunded, even if the Customer is suspended from participating in the relevant tournament.

If a booking is made less than eight weeks before the date of the relevant tournament, the full Price must be paid at that time. The same requirement for immediate payment will also apply if the Customer makes any additions to the number of persons on the booking. Arrangements for such additional persons are, of course, at the Organisation’s discretion.

Please note a 3% charge will be levied on final balance payments made by credit card.

Article 10 - Customers Obligations

The Customer must:

10.1 Behave at all times in a safe, sporting and courteous manner, showing respect to opponents and referees;

10.2 Obey the lawful and proper instructions of any supervisor or other official of the Organisation.

10.3 Supply at its own cost and risk appropriate equipment suitable for the organized event this will normally consist of standard kit and appropriate footwear. While playing participating in any sport, participants should not wear anything, which could constitute a danger to themselves or other players, e.g. watches rings or heavy jewelry.

10.4 Inform the Organisation of any existing medical condition, which may affect their ability to participate fully in the tournament.

10.5 The Customer should be aware of the physical risks associated with playing sport. The Organisation  and its agents are unable to provide any medical facilities or treatment.

10.6 The Customer must take reasonable care to satisfy him/herself that the playing surface, and other aspects of the venue, is safe and suitable.

10.7 On the day of the tournament, the Customer must ensure that they are at the appointed pick up point on the agreed set time for transport to the venue.

10.8 Read the rules, regulations and format of the tournament prior to the tournament itself.

10.9 The Customer must also pay for any additional items or services they partake of during their stay in the accommodation.

10.10 If not already within the agreed price - organize their own travel arrangements to the accommodation (including flights and transport to and from the relevant airports). The Organisation  advises that the Customer does not make any travel and insurance arrangements until the Organisation  confirms that it has received sufficient entries to allow the specified tournament or tournament sub-group to take place as proposed.

10.11 The Customer should exercise due care of their person and of their belongings in the accommodation, on the coach and at the football tournament venue.

Article 11 - Organisation’s rights and Obligations

11.1 The Organisation does not exclude liability for death or personal injury caused by any of the Organisation’s staff or agents, whilst acting in the scope of their employment or agency.

11.2 The Organisation  does not accept liability for the negligence of any other persons.

11.3 The Organisation  reserves the right to withdraw a Customer and his/her Team Group from a tournament or event(s) within a tournament, if they do not honor their obligations as set out above or if in the Organisation's staff or agents’ opinion the Customer is not in an acceptable state to participate in the tournament. A Customer will be considered to be in an unacceptable state for participation if they are a) under the influence of alcohol or drugs or b) appear to be physically or mentally unfit to play football. In all of the above circumstances, no refund will be given to the Team Group of the price paid.

11.4 The Organisation  will take all reasonable steps to ensure that the accommodation is of a suitable standard. The Customers will be told in advance the nature of the accommodation and will be deemed to have accepted the suitability of the accommodation by paying the Deposit.

11.5 The Organisation  reserves the right to alter the format of the tournament or tournament group where one or more of the registered teams are excluded from the tournament or unable to participate.

Article 12 - Itinerary and Playing Rules

The following information will be communicated to the Team Group captains in good time prior to the date of the relevant tournament: the exact location of the accommodation and tournament venue, the timings of the tournament and associated transfers, further details on the playing rules etc. It is the duty of the Captain to pass this information on to the rest of his Team Group.

Article 13 - Accommodation and Venue

All descriptions of accommodation and tournament venues will be as accurate as possible.

Article 14 - Suppliers

The Organisation  does not own the accommodation or tournament venues, transport or other services provided for the Customer.

Article 15 – Passport requirements and Health Advise

All members of a Team Group require a valid passport to travel to another country. All Customers must possess a valid passport.

For tours abroad, UK Customers are strongly advised to obtain the form E111 from any Post Office. This should enable UK visitors to receive urgent medical treatment for free in the EU. The form should be completed and stamped at the Post Office before you leave, and carried with you.

Article 16 - Insurance

It is a condition of booking that all the Customers must take out their own adequate insurance or an equivalent policy that provides the Customer with cover in respect of (i) cancellation or curtailment of Services due to accident, sickness or redundancy; (ii) personal accident and personal liability; (iii) medical expenses; (iv) personal effects and money; and (v) playing and practicing sport. The Organisation  advises all Customers to study the terms of their insurance policy very carefully to ensure that it is suitable for them, and includes cover for all activities in which they intend to participate during their holiday.

Article 17 - Security of payments

In accordance with the provisions of the Package Travel, Package Holidays and Package Tours Regulations 1992 (EC Directive 90/314), all monies paid to AirLanda-Football., either as deposit or final settlement, will be held in a separate trust account.

Article 18 - Spectators

The Organisation  may, at its sole discretion, agree to book some Customers on the tour as non-playing spectators at a price to be agreed. All relevant conditions of this contract apply to spectating Customers.

Article 19 - Photographs

The tournament administrator or another agent of the Organisation  may take photographs of the football tournament and Team Group line-ups during the tour. The photographs may be used on the Organisation’s website and/or any publications, and are intended primarily as a visual record of the tour for the participants and/or for future promotional purposes. Any Customer who does not wish to be photographed should make this clear in writing to the relevant f a Customer has a complaint about any service provided by the Organisation, they must inform the Organisation’s representative and the supplier of the service of their complaint. This should be done in writing and within 24 hours to allow every possible assistance to be given to resolve the matter. If a matter cannot be put right in this manner the Customer should notify the Organisation  in writing within 14 days of the date of their return.

Article 21 – Entire Agreement

These Terms and Conditions set out the entire agreement and understanding of the parties in relation to the subject matter of these Terms and Conditions.

Article 22 - Force Majeure

Neither party shall be liable to the other for any delay in or failure to perform its obligations hereunder (other than payment of money) where such delay or failure results from force majeure, act of God, fire, accident, war, rebellion, riot, sabotage, official strike, lock-outs or official labour disputes or any other causes beyond that party’s reasonable control (an event of "Force Majeure").

Where the Organisation  is prevented from carrying out further performance under the contract by reason of an event of Force Majeure, the Customer shall forthwith pay to (to the extent not already paid) the Organisation  the Price less a reasonable sum for any part of the contract not performed by the Organisation.